Enjoy hassle-free collaboration with ATLAS.ti Web

November 24, 2021

Conducting teamwork is easier than ever with ATLAS.ti Web’s live collaboration features. ATLAS.ti Web is the online version of the powerful qualitative data analysis software, and one of the greatest advantages of using ATLAS.ti Web is the possibility to collaborate with others in real time.

You can create your research project and invite as many people as you would like. Each person can work on the project from their own ATLAS.ti Web account, and the project will be automatically saved and updated across everyone’s accounts.

ATLAS.ti Web always keeps track of who created or edited each document, code, quotation, and any other part of your project. You never need to worry about missing anyone’s contributions or changes to the project, and you don’t need to do any merging, uploading, or dealing with multiple copies of the project.

ATLAS.ti Web takes care of all the hassles of team collaboration projects, so that you and your team can just focus on analyzing your data!

Main advantages of ATLAS.ti Web for teamwork

In the table below, we highlight some of the main advantages you can enjoy by using ATLAS.ti Web for your teamwork.

Collaborate in real time with others
  • Everyone can access the project from ATLAS.ti Web
  • Everyone can work on any parts of the project
  • ATLAS.ti Web keeps track of who did what
Focus on your analysis, not project management
  • Any changes to the project are automatically saved and updated in real time
  • You do not have to merge, upload, or deal with multiple copies of the project
Count on the live support of the ATLAS.ti Team
  • Chat with the ATLAS.ti Support 24 hours a day in the chat inside of ATLAS.ti Web
  • Call or email the ATLAS.ti Support 24 hours a day
Work in a secure online environment
  • ATLAS.ti Web is hosted on secure servers
  • All data exchanged is fully encrypted
  • ATLAS.ti is fully GDPR-compliant
  • Only you (and invited collaborators) have access to your project
Enjoy limitless possibilities
  • You can invite as many people as you want to any project
  • ATLAS.ti never poses size restrictions on projects, so you can add as many documents, codes, etc. as you would like
  • You can transfer projects between ATLAS.ti Web and ATLAS.ti Desktop (Windows & Mac)
  • One and every ATLAS.ti (Desktop+Web) license gives you access to all of the ATLAS.ti features and platforms


Inviting others to your project

Here’s how to invite others to your project:

  1. Go to the Project Settings of the project you want to share (click on the gear icon in the left-hand menu), or open a document and click on the “Add new project member” icon at the top
  2. Click on the “Add new project member” button and enter the person’s name and email (you can also write them a personalized message)
  3. Click “Send invitation” and wait for their confirmation
  4. Repeat steps 1-3 for each person you want to invite to your project

Invite as many collaborators as you would like

Send the collaboration invitation

Once you have sent invitations to others, you will be able to see the status of each invitation in the project settings page. Thus, you can see who has accepted your invitation, whose invitation is still pending, and you can easily resend invitations (if someone cannot find their invitation email, it is worth checking the spam/junk inbox, just in case the email ends up there!).

Carrying out teamwork with ATLAS.ti Web

Now that you have your project set up, how might you take advantage of ATLAS.ti Web to facilitate collaboration? To make the teamwork easier, we suggest that you and your team agree on a clear teamwork protocol: overall goals, what each person’s role is, and so on. Moreover, communication is key for good teamwork! Below, we highlight some of the main features you may want to take advantage of and how you can harness each one to facilitate collaboration.

Analyzing your data as a team

You can analyze your qualitative data in ATLAS.ti by highlighting segments of text and attaching codes. If you want to see more information on how to carry out analysis in ATLAS.ti Web, please feel free to explore our help center. ATLAS.ti Web keeps track of who did what – by hovering your mouse over any object, you will be able to see who created it.

View each person’s codings

While figuring out how to code data may be relatively straightforward, maintaining clear communication with your team can be challenging. How can team members exchange ideas and suggestions? We wish to highlight two (perhaps underestimated) features of ATLAS.ti projects: the comment spaces and memos.

Using comment spaces to keep track of things

Every individual object in ATLAS.ti has its own comment space. We can thus use comments to write additional information about any specific object.

Some suggestions for what kind of information may be written in comment spaces

Project comment
(i.e., description)
Write the research question(s) and objective(s) for the project
Document comments Write where/how the data was collected (e.g., in the case of interviews), or write the full reference (e.g., in the case of secondary data)
Code comments Write the operational definition of each code (i.e., what exactly that code refers to and how this can be identified in the data)
Memo comments Write the purpose or type of each memo (e.g., to distinguish between analytic memos, methodological memos, etc.)
Quotation comments Write notes, ideas, and reflections regarding each specific data segment

When you have multiple people working in the same project, these comment spaces can be incredibly helpful for organizing and exchanging ideas. For example, you may want to note down who should be focusing on which document by writing team members’ names in document comments. You and your team may also agree to always write a brief reflection on each quotation (e.g., why did this segment of data capture your attention? Why did you attach the code(s)?), and if any doubts come up, the person can write their questions in the quotation comment so that the team can later talk about it. You and your team may agree to write your initials to easily keep track of who is saying what when you have multiple people writing in the same comment space.

Using memos to develop and exchange ideas

While the comment spaces are great for describing the different parts of the project and jotting down ideas in the moment, memos provide a dedicated space for writing down more extensive notes and a way to exchange messages with others. For example, you may create a memo for each main research objective or concept, and each person can continue adding their ideas, reflections, and analyses. Or, you may prefer to have each team member keep their own memo where they first write their analytic ideas, and you can later read through everyone’s memos and synthesize everyone’s insights. You could even create a “bulletin board” memo where team members can leave messages for one another. This kind of memo could also specify who is working on what as well as the deadlines for each part. You can create as many memos as you want, so you can certainly take advantage of memos to facilitate deeper analyses of the data as well as already start elaborating rough drafts of the final write-up.

Use memos to exchanges notes and ideas

Accessing ATLAS.ti Web

Getting access to ATLAS.ti Web is easy: If you have a license for ATLAS.ti 9 Desktop (Windows & Mac), then you have access to ATLAS.ti Web already included! The ATLAS.ti Team always aims to make your life as easy as possible, which is why we always offer full access to all of ATLAS.ti’s platforms and features with one single license. Just enter your ATLAS.ti account page and click on the ATLAS.ti Web button.

If you do not yet have a license, then simply create an ATLAS.ti account, and you can start right away with the free trial version. Even after the free trial expires, your project stays saved, and once you enter a license key for ATLAS.ti, you can pick up working on that same project right from where you left off.

ATLAS.ti never imposes size restrictions on your projects, so you can add as many documents and codes as you want. And remember, ATLAS.ti Web is hosted on secure servers and fully encrypts data exchanged, so you can rest assured that your projects are always safe in ATLAS.ti Web.

Using ATLAS.ti Web and ATLAS.ti Desktop

ATLAS.ti Web offers everything you need to code your text data together with your team, but in case you ever want to use any of the other features from ATLAS.ti Desktop, you can always export your ATLAS.ti Web project and import it into ATLAS.ti 9 Windows or Mac. Or perhaps you have already started a project in ATLAS.ti Desktop, but you want to work in ATLAS.ti Web so that you can collaborate in real time with your team? Then just export your ATLAS.ti Desktop project and import your project into ATLAS.ti Web. Invite your team members to your project, and you can all analyze the data online!


Collaborating with others while at a physical distance can certainly be challenging. Fortunately, technology helps a great deal as we can still work with others as long as we have an internet connection. In this article, we wanted to share some advice for how you and your team can take advantage of ATLAS.ti Web to conduct research with your team, regardless of where each person is located. With live collaboration that automatically saves and updates everyone’s work, simultaneously analyzing qualitative data with others is easier than ever. These teamwork features of ATLAS.ti Web can be used for research groups analyzing data as well as students and teachers who are engaging in qualitative research. Teachers can create projects and invite their students to make learning about qualitative research more communal and interactive. You can also read a case study on harnessing ATLAS.ti Web for a collaborative project on cyberbullying for another example of how ATLAS.ti Web can facilitate teamwork. We hope this article helps give some ideas for how you can take advantage of ATLAS.ti Web in creative ways to make your life as a researcher, professor, or student easier.

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